ALERP Project Brief
ALERP is a project-execution ERP for facade, glazing, and aluminium construction work. It is built more around planning, material control, site measurement, store issue, and production progress than around classic finance workflows.
Project → Work Order → Phase → Survey → Job Card → MML → MIN/PIN
The system starts with commercial scope, converts it into executable packages, measures site reality, plans materials, reserves or buys stock, issues materials, and records what has actually been produced or dispatched.
Mental Model
If you ever want to know where a job stands, follow this order: Work Order scope, then Phase breakup, then Survey reality, then Job Card execution, then MML demand, then MIN issue, and finally PIN completion.
Personas
Cross-functional superuser and management fallback.
Can move across reporting, projects, procurement, stock, issue tracking, files, and master data. Usually the broadest operational visibility role.
Owns project setup and delivery tracking.
Works in projects, work orders, phases, surveys, job cards, and reports. This role is closest to the end-to-end client delivery view.
Turns scope into execution-ready quantities.
Strongly involved in project setup, scope assignment, survey interpretation, job-card preparation, and MML creation.
Owns material planning and stock control.
Manages item reference masters, procurement reports, allocations, purchase flow, stock visibility, and file access around material operations.
Owns vendor buying and purchase entry.
Works with procurement reports, purchase records, item masters, allocations, and management reports to ensure planned material is actually bought.
Owns stock intake and material issue.
Maintains opening stock, sees issue details, assigns MIN to job cards, and effectively controls what physically leaves the store.
Owns production or dispatch progress.
Primarily works on PIN tracking. This is the role that records actual execution progress at job-card level for outer, shutter, and glass quantities.
Maintains external master data.
Manages client company contacts, other contacts, brands, and supplier records used by the rest of the ERP.
Workflow
Main roles: Admin, Contact Manager, Procurement Manager, Store Manager
Before project execution starts, the business sets up brand contacts, suppliers, client company contacts, item reference codes, opening stock, and project files.
Main roles: Project Manager, Estimation Manager
A project is created with client, location, group, coordinator, type, and commercial status. Then one or more work orders are added with typologies, scope quantities, area, rates, and values.
Main roles: Project Manager, Estimation Manager
The sold scope is split into execution phases. Each phase receives its own typology quantities and becomes the main operational package for the rest of the system.
Main roles: Estimation Manager, Project Team
Site dimensions are entered for phase items. The system groups similar measured sizes into modal models and exceptions so execution can be planned around actual site reality.
Main roles: Project Manager, Estimation Manager, Production Team
A phase is converted into one or more job cards. Job cards represent the actual execution or dispatch batches the production side works against.
Main roles: Estimation Manager, Procurement Manager, Purchase Manager
MMLs are created for profile, accessories, and glass. Phase MML is the planning view for a whole phase, while job-card MML is the actual requirement for a specific execution batch. Procurement, purchase entry, and item allocation all happen from here.
Main roles: Store Manager, Production Manager
Store creates or assigns MIN to issue material against the job card. Production then records PIN quantities for outer, shutter, and glass, which effectively shows how much of the job card is complete.
Status Logic
A work order is effectively complete when its scoped quantities have been fully consumed into phases and then into job cards.
An MML moves toward completion as its balance quantity reaches zero, meaning the planned requirement has been fully covered or consumed.
A job card is effectively complete when PIN balance quantities for outer, shutter, and glass all drop to zero.
Key Terms
The sold scope from the client, broken into typologies, quantities, area, and value.
An execution package carved out from a work order for better planning and control.
The measured site dimensions that tell the team what the real field condition is.
The actual execution batch used by the production or dispatch side.
Material planning list for profile, accessories, and glass requirements.
Material Issue Note: what store issues out for execution against a job card.
Production Issue Note: what has actually progressed or been dispatched in production terms.
Material reserved from available stock before it is physically issued.